Invoice and document processing
Capture, check and file supplier invoices and other paperwork without anyone retyping them.
AI & automation for Kenyan businesses
We build AI systems that run your operations.
We design, build and deploy custom AI solutions tailored to how your business actually works. Your operations get faster. Your team gets their time back.
Free · 30 minutes on Google Meet · No obligation
invoice-processing.flowRunning
- Invoice receivedsupplier invoice, by email
- Details readsupplier, amount, due date
- Checked against recordsmatches the purchase order
- Sent for approvalrouted to the finance lead
- Posted to accountingfiled, no retyping
Illustrative exampleBuilt around your workflow
AI Gap AssessmentFreeYours to keep, whether or not we work together.
Discovery call30 minutesOn Google Meet. Nothing to prepare.
Typical project4 to 10 weeksTimeline and quote before you commit.
Where we workAcross KenyaBased in Nairobi, working remotely.
The problem
AI is everywhere, and most Kenyan businesses still can't make it work for them.
The technology exists and the willingness is there. What is missing is a partner who can see the gaps, design the right solution and deliver it. That is what SDFM does.
- 01
The awareness gap
You know AI could improve your operations, but you cannot tell which workflows would benefit most or where to start. So nothing happens.
- 02
The expertise gap
Even with a use case in mind, you lack the in-house talent to design, build and deploy it. Hiring a full-time developer is expensive and risky.
- 03
The implementation gap
Off-the-shelf tools promise transformation but deliver frustration. They do not know your workflows, your team structure or your data.
What we build
Custom AI and automation, built around how your team already works.
Typical examples of what we design and deploy. Every project starts from your own workflows, never from a template.
Lead capture and qualification
Route enquiries to the right person, score them against your criteria and follow up automatically.
Reporting and dashboards
Management reports and live dashboards built from your own data, so nobody assembles them by hand.
Data sync between your systems
Keep your CRM, accounting software and spreadsheets matching without copy and paste.
Customer follow-ups and reminders
Quotes, invoices and appointments chased on schedule, so nothing slips through the cracks.
Internal approvals and workflows
Requests, approvals and stock or purchase workflows that move through the right people with a clear record.
How it works
Three phases. The last one does not end.
PHASE 01
AssessFree
A structured AI Gap Assessment of your operations, at no cost. We map your workflows, identify where AI and systemisation can save you time or money, and deliver a report with specific recommendations, projected ROI and a clear implementation plan.
PHASE 02
Build
Once you approve the plan, we get to work. Every solution is broken into milestones with progress updates at each stage. Whether it is a standalone system or a set of modules within your existing platform, we build it to spec and on schedule.
PHASE 03
Deploy & Support
We put the solution live, train your team and confirm everything is fully operational. After handover, ongoing maintenance and support are available so your systems stay sharp as your business evolves.
The offer
See exactly where AI would make the biggest difference in your business.
Book a discovery call. We will conduct a full AI Gap Assessment of the department that needs it most, at no cost to you.
Free · 30 minutes on Google Meet · Takes about a minute to book
You will receive
- The specific gaps in your current operations
- A recommended solution tailored to your workflows
- Projected ROI, including time saved, money saved or productivity gained
- A clear implementation timeline and cost
Whether you proceed with us or not, the assessment is yours to keep. No obligation. No sales pitch.
Questions
Frequently asked questions
Straight answers about cost, timing and what working with us looks like.
Read all questionsIt is a conversation about how your team works today. We ask which processes take the most time or cost the most, note where AI could help, and tell you honestly whether we are the right people to help. You leave knowing what the next step would be, with no obligation to take it.
Every project is priced based on the scope, complexity and timeline identified during the AI Gap Assessment. The assessment itself is free. We do not publish fixed prices because every business is different, but you will receive a clear quote before any commitment.
Most projects are completed within 4 to 10 weeks depending on the scope. You will receive a clear timeline in your assessment report before any commitment.
No. We build systems that remove the manual, repetitive work your team currently does by hand, freeing them to focus on higher-value tasks. Your people stay. Their output multiplies.
Find out exactly where AI fits in your business.
We will review your operations, identify the highest-impact workflows for AI and outline a practical first deployment, at no cost. Book a time, or reach us directly.
Free · 30 minutes on Google Meet · No obligation